Certification Intelligence Engine
Projects are scaffolded to the exact requirements of PHI, PHIUS, or EnerPHit from day one. Azure AI monitors the compliance record continuously and surfaces gaps before they become problems at submission.
The platform
One platform, zero surprises.
Plan the project, capture evidence in the field, manage every gap to closure, and deliver a package worth handing over. Everything below ships today.
The workflow
One record, start to finish. From planning to completion
A project opens scaffolded to your standard. Evidence is captured as it's built, every gap is chased to closure, and the finished package is assembled in minutes.
- 101 · Plan
Mirror the real project
Add the project and its spaces, then the components you're tracking — windows, doors, HVAC, appliances. Start from the blueprints and add more as things are specified and purchased.
- 202 · Capture
Evidence as it's built
Assign a task by email and anyone contributes — trades and vendors add site photos, warranties, manuals, and specs from their phone, filed automatically.
- 303 · Manage
Chase down every gap
See what's missing against the requirements model, watch milestone dates, and let auto-reminders chase the trades — so the evidence lands before the walls close up.
- 404 · Deliver
Hand over the proof
Generate a branded turnover package for the owner, a certifier-format submission, or an archival export — every document from the build, assembled in minutes.
01 · Plan
Mirror the real project.
Spaces and components.
Portfolio Management & Templates
Firms build reusable project templates from validated projects. Institutional knowledge stays with the firm — not in a single project manager's head or a shared drive no one can find.
Multi-Dimensional Document Views
View documents by project, space, component, milestone, or task.
02 · Capture
Everyone can contribute.
From the field.
Guided Field Capture with AI Tagging
Site photos are automatically tagged and linked to the relevant checklist item via Azure Vision. Geo-stamped. Filed automatically. No manual sorting, no lost evidence.
Universal Contributor Model
Every project stakeholder — architect, builder, contractor, vendor — works from one shared record. No per-seat fees. The whole team contributes; PassiveTask keeps everything organized.
Direct Vendor Upload
Vendors upload their own documents directly, eliminating re-entry of vendor data.
03 · Manage
See what's missing.
Before it's sealed.
Real-Time Compliance Dashboard
A live certification readiness scorecard for every project. Share a read-only link with your certifier at any stage. Expiry alerts surface weeks before they become emergencies.
Automated Reminders & Status
Auto-reminders fire and task status is tracked to completion.
Task Assignment & Review WorkflowNew
Every documentation gap becomes an assignable task. Phase gating prevents a project from advancing to the next construction stage until the prior stage's documentation is complete and verified.
04 · Deliver
Hand over the proof.
Branded, in minutes.
As-Built Intelligence & Handover Package
At closeout, PassiveTask automatically assembles a structured handover package organized by building component. What used to take 20–40 hours of manual assembly is generated in minutes.
Branded Handover
Present the turnover package under your own project and company details — a professional, searchable artifact that markets your next build every time an owner opens it.
Configurable Export & Folder Structures
Download project documents in configurable folder structures for easy sharing or archiving.
Standards
Baked in, not sprinkled on.
PHI, PHIUS, and EnerPHit ship with the platform: checklists, evidence schedules, and submission formats included.
| Standard | Scope | Checklists |
|---|---|---|
| PHI Classic / Plus / Premium | New build | Full |
| EnerPHit | Retrofit | Full |
| PHIUS CORE / ZERO | New build & retrofit | Full |
| PHI Low Energy Building | New build | Full |
| LEED | By request | On roadmap |
| Custom Models | Ask us | Available |
| Additional standards | By request | On roadmap |